WellQR is a dedicated checkout device that generates a scannable QR code for every appointment. One scan, and the visit is in their phone’s calendar. No app. No portal. No forgotten appointment cards.
Start your free trialYour patients aren’t skipping appointments because they don’t care. They’re skipping because the appointment never made it into the one place they actually check — their phone’s calendar. Reminder texts help, but they can’t remind someone about something that was never recorded in the first place.
No training. No workflow change. No IT department.
Staff types the date, time, and a brief title into the WellQR device at the front desk. Takes about ten seconds.
A QR code appears instantly. Turn the device toward the patient or let them scan from the counter.
The patient scans with their phone’s camera. The appointment is added to their calendar with date, time, and location. Done.
The checkout desk is the only moment when the patient, the staff, and the next appointment are all in the same place. WellQR captures that moment before it’s gone.
No download, no account, no patient portal. Every modern phone’s camera can read a QR code and add a calendar event natively. Your patients already know how.
WellQR doesn’t need to connect to your EHR, your PMS, or your network. Plug in the device, connect to WiFi, and you’re live. There is nothing to configure and nothing to break.
A dedicated device means no browser tabs to find, no app to open, no shared computer to negotiate. It’s always there, always ready, always doing one thing.
Already using Dentrix, Eaglesoft, Solutionreach, or any reminder system? WellQR complements all of them. Reminders work better when there’s something in the calendar to remind about.
The paper card in the wallet is a relic. Most patients lose it before they reach the car. A calendar entry with a notification the day before is what actually gets them back in the chair.
Patient engagement platforms are powerful, complex, and expensive. WellQR does one thing — and does it at the only moment that matters.
| Typical platforms | WellQR | |
|---|---|---|
| When it acts | Before the visit (reminders) | At checkout (calendar entry) |
| Setup time | Weeks of IT integration | Under 5 minutes |
| EHR integration | Required | Not needed |
| Staff training | Significant | None |
| Patient action required | App download or portal signup | Point camera, scan |
| Monthly cost | $300–$800+ per provider | $49 per location |
| Dedicated hardware | ✗ Uses existing workstations | ✓ Included |
The patient-facing display doesn’t just show a QR code. Configurable message zones surround it with rotating content from your practice — reminders, instructions, or anything you want your patients to see at the moment they’re booking their next visit.
Set your messages once. They rotate automatically with each new appointment.
WellQR generates QR codes entirely on the device. No patient data is ever transmitted to external servers, stored in the cloud, or logged anywhere. Appointment details exist only in the device’s memory for the few seconds it takes to create the QR code, then they’re gone.
The dedicated device runs a locked, single-purpose application — no browser, no email, no other apps. Physical access controls are the same ones your practice already uses for any checkout-area equipment.
BAA available upon request.
The math isn’t complicated. If WellQR prevents even one missed appointment per month, it pays for itself. In practice, it will prevent far more than one.
Request a device